Creating Sales Statements

There may be occasions where you want to issue a customer with a statement of their transactions to and from your establishment/organisation monthly, quarterly, or yearly. For example, a local club that uses the sports halls for training sessions may be issued with a statement detailing all the invoices for the hire, with details of any credit notes or refunds that have been issued for the last year.

  1. Select Maintenance, then select Accounts from the menu.

  2. The Select a ledger dialog is displayed. Double-select to select AST_Sales - AST Sales Accounts (where AST represents the location of the ledger).

  3. The Account Maintenance window is displayed. Select the required sales account from the left-hand panel, then select LINKS.

  4. To generate a statement for the sales account, select Generate Statement from the Processing section on the LINKS panel.

  5. The IRIS Financials Reporting Services Browser window is displayed. A list of the transactions for the customer is displayed. To print a copy of the statement, select the Print icon. If you want to save a copy of the statement to email to the customer, select the Save icon, then select PDF from the drop-down menu.
    Alternatively, if you have access to the Emailer Suite module, you can send a copy of the statement using Statement Emailer. For more information, please see Emailing Customer Statements Using Statement Emailer.