Recurring Journals

For transactions that must have the value spread across a number of periods, to automatically create and post a document for each recurring month, record the transactions using Recurring Journals.

  1. Go to Documents, then select Document Input....

  2. On Document Input, select: 

    1. The Recurring Journals (XXRJ) Document Type.

    2. The Document Date and Document Period default to today's date and the current accounting period. The date must be the same date as the date of the transaction. To change the details:

      • For Document Date — Enter the date or select it from the calendar.
      • For Period Date — Select ?, then double-click the required period.

    3. To display the document input form, select OK.

  3. Next, enter the number of months for which the journal is to recur in Number of Months To Recur, for example, 36.

  4. To enter the nominal the transaction must be posted to, double-click in Nominal, then double-click to select the nominal.

    An Account must be entered for nominals linked to ledgers. If the nominal is not linked, Account can be left blank.

  5. To enter the account the transaction must be posted to, double-click in Account, then double-click to select the account.

  6. Enter a Description for the transaction.

    To enter a more detailed description:

    1. Press and hold Ctrl + F8.
    2. Enter the details.
    3. To add the date an time, select Date Stamp.
    4. To save, select OK.

  7. Next, enter the value in Debit, then in Credit enter 0.00 (do not enter any currency symbols, such as, £, $.).

  8. To add more transactions or balancing values, a row must be added for each one. Select the blank column at the end of the completed row, then press Tab or select INSERT ROW.

  9. Next, enter the value in Credit, then in Debit enter 0.00 (do not enter any currency symbols, such as, £, $.).

  10. To post the document, select POST.

IRIS Financials automatically posts the same journal over the specified number of accounting periods. If a period is set to access level 9, or the accounting year or period does not exist, the subsequent documents are posted to the Hold database. You must change the access level or create the applicable year, periods, or both, then move the documents from the Hold database.

In Enquiries, recurring journals can be identified by Recurred displayed in userfield 1 (UF1).