Create a concern

This is a shortcut for logging pastoral concerns and can be used even if you do not have full access to the Safeguarding module.

To use the Create a Concern wizard:

  1. Expand the Safeguarding Manager heading in the wizard bar and select Create a Concern. Step 1 of the Safeguarding Manager wizard is displayed:
  2. Complete the Concern Occurence section:
    Field
    Student Start entering the student's first name or surname. Select the student that you want to work with from the list displayed.
    Date/Time Select in the field to display a popup calendar. Scroll through the calendar to find the date that you want to use. Select a date to select it. Use the arrows at the bottom of the calendar to set the time. Select to set the date/time.
    Staff Member This is the source of the concern. This defaults to your name. Alternatively start entering a staff member's first name or surname. Select the staff member from the list displayed.
    Location Enter the location where the concern arose. This is a free text box, so does not have to be on school grounds.

  3. Complete the Concern Details section:

    Field
    Category Select a category to apply to the concern.
    Nature Enter a clear and concise title for the concern, such as 'Crying during PE'.
    Details Enter details of the concern.
  4. Use the checkboxes in the Options section to:
    • Set Visibility. Enable only selected users to view the concern.
    • Add Additional Students. Enable more students to be linked to the concern. This is useful for adding bystanders or anyone who was directly involved.
  5. Select Next to move to Step 2 of the wizard (this is only displayed if you have checked Add Additional Students in Step 1):

    6. Use Step 2 to add more students to the concern.

  6. In the Student field, start entering the student's first name or surname. Select the student that you want to work with from the list displayed.
  7. Select the student's Role from the drop-down list and select Add Student. The student is added to the Students Involved list. A copy of the concern record is created for the involved student. Select the delete icon to remove any students from the list.
  8. Select Next to move to Step 3 of the wizard (this is only displayed if you have checked Set Visibility in Step 1):

    9. Use Step 3 to limit the visibility of the concern to selected users.

  9. In the User field, start entering a staff member's first name or surname. Select the staff member from the list displayed.
  10. Select Add User. The user is added to the Current User Visibility list. Select to remove any users from the list.
  11. Select Next to move to Step 4 of the wizard. This confirms that the wizard has been completed.
  12. Select Finish. The concern is listed in the Safeguarding Manager module.
  13. Notifications are sent to users with the appropriate Wellbeing Manager visibility and notification settings.