Contact students' teachers

Use the Contact Students' Teachers wizard in the wizard bar to quickly send an e-mail to staff and teachers linked to a student or group of students.

Both Student Manager and HR Manager wizard permissions are required to access this.

To use the Contact Students' Teachers wizard:

  1. Open the Student/Pupil Manager heading in the wizard bar on the right of your desktop and select Contact Students' Teachers. The Contact Students' Teachers wizard is displayed in a popup window.
  2. Select the E-Mail Message tab:
    1. Enter an E-Mail Subject in the field available.
    2. Enter an e-mail message. Use the formatting tools if necessary and add links if needed.
  3. Select the E-Mail Attachments tab if you want to add any attachments to the e-mail:
    1. Select Upload Attachment and select Choose File in the popup displayed.
    2. Select the file you want to attach to the e-mail.
    3. Select Upload Attachment. The attachment is displayed in the E-Mail Attachments tab:
  4. Select the Students tab and list the students whose teachers you want to send the e-mail to:
    1. Start entering the student's name in the Student Selection field (forename or surname):
    2. Select the student from the list displayed.
    3. Select to add the selected student to the list.
    4. Repeat this process for each student you want to add to the list.
  5. Select the Recipient Types tab and select the recipients for the e-mail (defaults may have been set in Email Manager > CPT Wizard Configuration):
    1. Use the checkboxes in the Academic Recipients section to send the e-mail to selected academic recipients, such as a student's teachers.
    2. Use the checkboxes in the Pastoral Recipients section to send the e-mail to selected pastoral recipients, such as a student's form tutor.
    3. Check the box in the Custom Recipients section and enter a recipient address in the field displayed. This is useful if you want the e-mail to be sent to a central administrator.
    4. Use the checkboxes in the bottom right of the tab to send the e-mail to specifically selected recipients, such as the Head's PA.
  6. Select the E-Mail Options tab and set who is to be copied into the e-mail. Also amend the sender if required and set additional options for the e-mail, such as whether to include the e-mail in each student's communication history (defaults may have been set in Email Manager > CPT Wizard Configuration):
    1. Complete the Recipient Options section, as required:
      • CC Recipients. Enter the e-mail address of the recipient who is to receive a copy of the e-mail. Any e-mail address entered here remains visible for all recipients.
      • BCC Recipients. Enter the e-mail address of the recipient who is to receive a blind copy of the e-mail. Any e-mail address entered here is hidden from other recipients.
    2. Complete the Sender Options section, as required:
      • Sender Name. Enter the name that recipients view the e-mail as being sent from. This defaults to your name unless a default has been set.
      • Reply To E-Mail. Enter the e-mail address that replies are sent to. You may prefer all replies to be sent to a central administrator.
    3. Use the E-Mail Options drop-down menu to set the E-Mail Priority.
    4. Use the checkboxes in the Wizard Options section to include or log information on the e-mail. For example, send an e-mail report to a recipient and enter their e-mail address in the field displayed.
  7. Select Preview E-Mail in the window header and review the e-mail before sending it.
  8. Select Close Window and make any amendments necessary.
  9. When you are ready to send the e-mail select Confirm Recipients & Send E-Mail in the window header. The Recipient Teachers list is displayed.
  10. Use the checkboxes to remove any recipients from the list if necessary.
  11. Select Confirm Recipients &Send E-Mail. A confirmation message is displayed.
  12. Select Close The Wizard.