Add a recurring calendar event

Choose to add recurring events to calendars. This is useful for adding regular activities to calendars, such as weekly choir practice.

Step 1: Add recurring calendar events

To add recurring calendar events, follow the steps below:

  1. Open the Calendar Manager wizard heading in the wizard bar on the right of your desktop and select the Add Recurring Calendar Event wizard. Step 1 of the wizard is displayed in a popup window:
  2. Select a Start Date and Start/End Time for the event. Use the All Day Event checkbox, where appropriate (the Start/End Time fields are not displayed when All Day Event is checked).
  3. Add a Description. This should be clear and concise as Description is displayed instead of an event name in calendars.
  4. Select a Category from the drop-down list. Use this to distinguish between different types of calendar event, for example select 'Soccer' or 'Rugby' for events listed in the 'Sport' calendar.
  5. Add a Location for the event. Start typing a recognised school location and make a selection from the list displayed.
  6. Enter additional information in the Notes field, such as more detail on the event. You can choose to list Notes when printing calendars.
  7. Use the Add to calendars section to select the calendar that the event is to be listed in:
    1. Select a calendar from the Calendar box on the left.
    2. Use the arrows available to move your selected calendar to the Add To box on the right.
    3. Repeat this procedure to add more calendars, if required.
  8. Add tags to the event if required.
  9.  Use the Additional Options checkboxes to add properties to the event:
    • Hidden. The event is not displayed in calendars. The event is still listed in the Calendar Events tab. Use this for provisional dates.
    • Late Event. The event is displayed in italics to highlight it as a late entry to calendars.
  10. Select Next.

Step 2: Add recurring calendar events

Step 2 of the wizard is displayed:

Add recurrence details of the event in Step 2 of the wizard. Follow the steps below:

  1. In the Recurrence Pattern and Criteria sections, select how often the event is to recur. For example, choose the event to recur once a week on Mondays. The fields available differ according to your selections.
  2. In the Range of recurrence section, select either:
    • End after. How many times you want the event to appear in your selected calendar/s.
      • or
    • End by. When you want to last event to be listed.
  3. Select Next to go to Step 3 of the wizard. A summary of the recurring event is shown:
  4. Select Create if the event details listed are correct. A popup window confirms that the wizard is complete.
  5. Select Done to close the wizard. Automated e-mails are generated and the events are ready to be authorized (depending on the configuration of the module). The events are listed in the Calendar Manager module: