Record an unpaid purchase invoice

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If you are unable to pay part or all of a purchase, you need to write this off as bad debt.

Before proceeding, ensure that you have a Bad Debt nominal code in your chart of accounts. If required, add this code.

Write off a full purchase

1. Go to Purchases > Purchase invoices. Select the appropriate invoice from the list.

2. Select Copy, then from the list, select Purchase.

3. From the Purchase Code list, select the bad debt nominal you have created and add a minus to the Total amount.

4. Select Save.

5. Return to the original purchase invoice and select Apply Credit.

6. Select the previously created credit note and select Apply.

Write off a part purchase

1. Go to Purchases > Purchase invoices. Select the purchase from the list.

2. From the Payments section, select Record payment +.

3. Amend the Amount to match the amount you have paid the supplier, then select Save.

4. Go to Purchases > Purchase invoices. Select Create new.

5. Select the supplier then select Add Line Item.

6. Select the previously created bad debt code and set the line item total to the remainder on the original purchase.

7. Add a suitable Description indicating that part of the purchase is being written off.

8. Return to the original purchase. From Payments > More actionsselect Apply Credit. Select the credit note to use and select Apply.