Receipts
This screen is used for entering the details of individual purchase invoices.
Setting the receipt details
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Select the supplier from the list this individual receipt relates to.
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Select Add to create a new supplier record.
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Supplier Ref - enter the supplier invoice number.
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Receipt Date - enter the date of the receipt.
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Paid - if the invoice has already been paid select Paid. This will provide some additional fields, to enable you to record details of the payment you have made. Select the option if the payment date was the same as the receipt date, otherwise record the date the payment was made.
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Payment Due - automatically calculated using the Payment Terms field in the Supplier Record. This can be amended manually or using the calendar button.
Entering Line Items
The details of the individual line items are then entered as follows. The Tab key can be used to move to the next field.
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Outgoing Type/Purchase Code - select the correct Purchase / Expense Nominal Code from the list.
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Quantity - enter the applicable quantity for the line item.
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Description - enter some narrative to describe the item.
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Price - enter the net value of the individual item.
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VAT Rate - enter the net value of the individual item.
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VAT Amount - type the applicable VAT for the item or select from the drop down.
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Total - automatically calculated once you Tab from the VAT Rate.
Repeat the above columns for any additional line items for this invoice.
Finalising the receipt
If you wish to cancel all the entries select Cancel. Once all the items have been entered select Save.
A confirmation message will be displayed and the invoice will be listed on the screen.
This invoice can be reopened for editing with a double-click. If you wish to delete a saved invoice from RapidFire select Delete.
