How to produce Draft Accounts

Introduction

This topic explains how to produce draft accounts in PTP Accounts Production.

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Step1 – Create a New Post file and enter Postings

Step 2 – Setting Accounts status as Draft

Step 3 – Making Journals or Corrections

Step 4 – Reviewing the Trial Balance

Step1 – Create a New Post file and enter Postings

1. Click Posting | New

The following screen displays.

2. Click the magnifying glass next to the Account period end date field.

The following screen displays.

3. If the date displays in the list, highlight the relevant date and click OK, then go to step 8.

4. If the date doesn't display in the list follow steps 5 to 7.

5. Click Add.

The following  screen displays.

6. Enter the date and click OK.

7. From the Account Period Maintenance screen highlight the date and click OK.

8. Click the magnifying glass beside the Previous account period end date field.

9. Follow steps 3 to 7.

10. Click OK.

The following screen displays.

11. Click the magnifying glass beside the Document type field and highlight the relevant document type, click OK. Alternatively manually enter the Document type number.

12. Click OK.

13. The Posting screen displays, enter Postings and click Close.

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Step 2 – Setting Accounts status as Draft

1. Select Posting | Draft Accounts Produced

The following screen displays.

2. Select Draft accounts produced and click OK.

• The status cannot be revoked once the Accounts have been set as draft, until the accounts are finalised. However, users are able to change the date and time the Draft Accounts were produced by selecting Reset.

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Step 3 – Making Journals or Corrections

1. Select Posting | Select

The following screen displays.

2. Highlight the relevant post file and click OK.

The following screen displays.

3. Click New.

The following screen displays.

4. Click the magnifying glass next to Document type, highlight the relevant document type and click OK. Alternatively manually enter the Document type number.

The following screen displays.

5. Select Journal or Correction and click OK.

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Step 4 – Reviewing the Trial Balance

1. Select Reports | Detailed Trial Balance

The following screen displays.

2. Select the relevant Report destination and click OK.

The following screen displays.

3. Ensure the correct  posting entry is entered in the CURRENT YEAR POSTING ENTRY field and click OK.

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