How to generate Opening Balances

Introduction

This topic explains how to generate opening balances within PTP Accounts Production.

• The following two options are available on how to generate Opening Balances.

Option 1 – Posting Opening Balances at the start of the trial balance

1. From the Accounts Production toolbar select, Posting | New

The following screen displays.

2.  In the Description field, enter a description for the posting file.

3.  From the Currency field, select the relevant currency.

4. Click the magnifying glass next to the Account period end date field.

The following screen displays.

5. Click Add.

The following screen displays.

6. Enter the relevant date in the New year-end date field and click OK.

7. The Please Choose an Accounting Period screen displays. Highlight the account period end date and click OK.

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8. Click the magnifying glass next to Previous account period end date.

9. The Please Choose an Accounting Period screen displays. Highlight the Previous account period end date and click OK.

10. The New Posting Entry screen displays, click OK.

The following screen displays.

11. In the Document type field ensure the document type 1 OBL OPENING BALANCES is selected and click OK.

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12. Ensure the correct years posting entry is selected next to the Posting entry field. If this is correct got to step 15. If this is incorrect go to step 13.

13. Click the magnifying glass next to Posting entry.

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14. Highlight the relevant posting entry and click OK.

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15. Click OK.

• The Opening Balances will now generate within the Posting screen for the selected post file.

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Option 2 – Posting Opening Balances during/after Trial Balance

1. From the Accounts Production toolbar, select Posting | Select

The following screen displays.

2. Highlight the relent posting entry and click OK.

3. Click the Run OBLs icon.

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4. In the Document type field ensure the document type 1 OBL OPENING BALANCES is selected and click OK.

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5. Ensure the correct years posting entry is selected next to the Posting entry field. If this is correct go to step 8. If this is incorrect go to step 6.

6. Click the magnifying glass next to the Posting entry field.

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7. Highlight the relevant posting entry and click OK.

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• If Opening Balances have already been run within the post file and the opening balances are to be re-run, ensure a tick is placed in the box Cancel previous OBL postings?

8. Click OK.

• The Opening Balances will now generate within the Posting screen for the selected post file.

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