Import from Xero

Introduction

This topic explains how to automatically import Journal entries made in Xero to create a VAT Return in IRIS VAT Filer.

Step 1 – Entering Xero details within VAT Filer

If Xero credentials have not already been entered in another product then in VAT Filer:

1. Go to Setup | Practice Options and click Bookkeeping.

2. Enter the login details and click OK.
   

Step 2 – Entering the client details

1. Select Client | View and click the magnifying glass next to Link to Bookkeeping and select the client to link from Xero.
   

Step 3 – Importing the Journals from Xero into VAT Filer

Select the VAT obligation period

1. From the toolbar go to Import | Import from Xero or from the main screen click Import and choose Import from Xero.

The Import screen will be displayed on the screen. This will list all the journal entries (with a relevant “Tax Rate”) from Xero that fall into the Obligation period.

• If journal entries have been cancelled/voided or amended, then please be aware that these are also imported into VAT Filer. However, the balancing adjustment is also imported therefore the net effect is NIL.

2. The journal entries are mapped to the Box numbers as determined by the tax rate that has been allocated to each entry. There is a drop-down option for the Box Number allocation to select a different option if required.

3. The last column to Import a value can be deselected  if certain journal entries need to be disregarded for the VAT return. The table on the left-hand side displays a summary of the total values that will be imported.

4. Click Import to import the values and populated into VAT Filer.
   

Settings Option

In the Import screen there is a Setting option for the mapping of the journals returned from Xero. The IRIS global setting can be changed so that the journal values returned are mapped to alternative box numbers.

• This setting is a global option and will apply to all further clients when importing from Xero.

There is a Reset option that will revert the mapping back to the IRIS default mapping. This again, is a global option that will apply to all future client imports.