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Once payment has been received, written off or a credit note has been raised against an invoice posted in the Fees Ledger they need to be matched so they are no longer reported as outstanding on the client account.
The three options below determine how these items are matched, as defined in the Fees Ledger options, Fees posting tab.
Automatic 'earliest first':
Credit postings (receipts, credit notes and write offs) will automatically be matched to the first outstanding debit posting (invoices) on the client account. This option is ideal if you want to automatically match postings in the Fees Ledger where debit and credit values are not necessarily the same (e.g. clients pay multiple invoice with a single receipt).
Automatic by cross reference:
All postings can have a main reference and a cross reference. If a this option is selected credit postings (receipts, credit notes and write offs) must have a cross reference entered, they will then automatically be matched to the invoice with this number as their main reference. This options is suitable if payments is normally made in full for a single invoice.
Manual:
The system will not match fees postings automatically. Matching must then be completed manually at a later date. Click here for the help topic for manual matching.
i The recommended Matching Option is Automatic by cross reference.