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A general expense posting can be used to post to an expense category without using a timesheet.
Post a General Expense:
Enter the Time Ledger.
Click Post WIP.
Click General Expense.
Enter the period that the expense is to be posted into (defaulted to current period).
The Post General Expense to period screen is displayed.
To post an expense the following fields can be entered.
Expense Category
Type the expense category, or select using the magnifying glass, to post an expense to.
Click here for the help topic for creating an expense category.
Posting Date
Enter the date that the Time Ledger expense postings is to be made to (06/07/2002).
Quantity or Cost
Expense category can be entered as a quantity or as a cost.
Expense category set up with a unit rate, for example mileage, can be set up with a unit rate of £0.52. Once this has been set up a quantity of this unit can be entered. For example, enter a quantity of '2' for mileage would create an expense of £1.04.
Expense categories can be set up to be entered onto the expense posting screen. Enter in the cost field the value of the expense to be posted.
For more information on setting expense categories click here.
Client / Non Charge Activity
Type the client or non-charge activity identifier, or select using the magnifying glass you would like to post time to.
Client Job
To post to a client job type the job type identifier, or select using the magnifying glass, to post expense to.
Job Types are the first level of analysis within Time & Fees and can be used in conjunction with Work Types or independently.
Once Job Types have been set up onto the system they can be assigned to the client to become a client job type. Client job types can be registered manually when the client is created, or on-the-fly as you post to the client.
To create a client job type whilst posting:
Enter the job type identifier into the job type field provided. For example, Acc.
You will be notified that the client job does not yet exist for the selected client.
Confirm that the job type is to used for this client by clicking YES.
Job types created for annual or periodic intervals require additional information. For example, an annual job Acc/2002, or period job SLT/2002/1 to be entered.
To enable job types go to the Practice management options and click Use job types. Job types are then available to be used in the time ledger. To used job types in the time ledger go to the Time Ledger Options and ensure that account at job level is selected.
Work Types
To post to a Work Type enter the identifier, or select using the magnifying glass.
Work Types should be considered for describing the type of work the individual is performing on behalf of the client, for example meeting, telephone conversation and bookkeeping.
Narrative
Similar to Work type, a narrative can be typed to describe the type of work the individual is performing on behalf of the client.
Click Post to confirm the expense posting, or Close to cancel.