The Bulk Write off is a facility that allows you to write off time and expenses from multiple clients. This topic explains how to correct your client accounts if you posted a bulk write off by mistake.
There is a different process to follow, depending upon whether you have updated the write offs to the ledger.
Write off not updated to time ledger
Write off updated to time ledger
If the write off has not been updated to Time ledger, then this can be rectified but deleting the write offs.
To do this:
From the IRIS Main Menu, click IRIS Time and log in as the same person that did the write offs.
Click Post WIP | Write Offs
Select the same period for which the bulk write off instruction was posted to.
WIP Write Off (Period XXXX/XX) screen will be displayed. Your write offs will be displayed in the main window. (if they are not displayed then you are not logged in as the person who posted the write offs, or the write offs have been updated).
Right-click on one of the write offs select the Delete option.
A confirmation screen will be displayed, click Yes.
The following message displays: 'Do you want to re-post the posting just deleted?', click No.
The selected entry will then be deleted.
The postings may not be displayed if a different logon is used, or a different period has been selected.
If a Bulk Write Off has been updated to the Time Ledger you cancel the write off by reversing it.
From the IRIS Main Menu, click IRIS Time.
Click on Enquiries | Account details
For the bulk write off affected, enter the Client ID and Job ID.
Under the Include section, select Instructions.
Highlight the instruction, that is, Write off and click View.
The Time Ledger instruction: WIP write off screen will be displayed. Click Reverse.
The Reverse Time Ledger Instruction Screen will be displayed. Ensure the Period is correct.
Click Confirm.
Repeat the above steps to reverse all the incorrect bulk write offs that were done.