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To access this screen, go to Edit | Share Register | Status
This screen shows the status of the selected clients Share Register, whether the clients data is good for Accounts Production and which period end the Share Register data is to be used from.
Additional details of each field are as follows:
Data is good for accounts - if ticked it indicates to Accounts Production to ignore the original data screens and use the information entered in the new share register from the Y/E date specified. This date will be the date that data has been bridged from, that is, the most recent year on the database, but any other year end date can be entered if required. Choosing a previous year end date would mean that the back dated information would have to be entered into the share register manually otherwise Accounts Production reports will not include any share capital information for those previous years.
If the Data is good for accounts remain unchecked the new share register will be used for Company Secretarial purposes but Accounts Production will return to using the information entered into the data screens.
Bridging has been attempted means that the bridge from Accounts Production had been generated; un-ticking the box would mean the bridge has not been generated but the details in the Share Register had been entered manually.
Highest share certificate number indicates the number of the share certificate related to the last entered transaction. If transactions are ever deleted then this number will need to be restored to the correct number otherwise new transactions will attempt to allocate the next sequential share certificate number, e.g. if 2 transactions have been deleted, the above number would need to be reset to 0 so the next transaction entered will be automatically allocated certificate number 1. If this is not reset the system will allocate this next transaction certificate number 3.
Use Delete to remove the whole share register. This is only available to the MASTER user and effectively resets the share register to be as if nothing had previously been entered. Entering the share register after this has been selected will re-prompt to bridge the data from Accounts Production.
Use Maintain to update the Total Paid and the Date Paid for shares that have been purchased to the Total Payable and the Transaction Date of the transaction.
Click OK to close out of the screen and save any changes that have been made or Cancel to exit the screen without saving any changes.