Charities

Introduction

Default accounts

The balance sheet accounts used for tangible assets and the hire purchase and finance lease liabilities are the same across all enhanced charts (ELTD, EPST, ICHA).

However, the accounts in the profit and loss for depreciation and HP / Finance Lease charges are different for clients on the charity chart.

The accounts used are as follows:

Asset account	Default description	P&L Depreciation	Loss on disposal	HP	Lease
512	Freehold property	269/001	271	276/21	276/22
513	Short lease	269/002	271	276/21	276/22
514	Long lease	269/003	271	276/21	276/22
522	Improvements to property	269/011	271	276/21	276/22
523	Plant and machinery	269/012	271	276/21	276/22
524	Fixtures	269/013	271	276/21	276/22
525	Motor vehicles	269/014	271	276/21	276/22
526	Computer	269/015	271	276/21	276/22
503	Patents	268/002	270	276/21	276/22

Profit / loss on disposal

The charities chart has separate accounts for the profit on disposal and the loss on disposal. Fixed Asset Register will always post to the loss on disposal account but the user may change this to the profit account for each asset as required. Account 57 is used in the charities chart for profit on disposal.

Funds

It is not possible to allocate an asset to a particular fund within the Asset Register. The user will be prompted to allocate postings to a fund when the pasting batch is imported within IRIS Accounts Production as follows.

Once the batch to be imported has been selected a message will appear with the heading 'IMPORT ERROR: Missing fund showing the posting about to be imported' Select continue.
A screen will allow the user to select the fund that the posting should be allocated to. Select the fund and then click OK.
For ease the program will then ask if all postings should be allocated to the same fund. If this is the case click Yes, if not click No.
Where postings are to be allocated to different funds steps 1 and 2 must be completed for each posting.