Share Register

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How do I change the authorised share capital?

Go to Edit | Share Register | Select the relevant Share Type and click View.

Click into the Authorised Number field and amend to required value.  Once complete, click Save.
Company Secretarial will prompt whether to Log or Don't Log the change.

Enter the Effective date of change and Date of resolution and click Log to generate a Form 123 - Notice of increase of Share Capital.

Click Don't Log if the form is not required.

Click Delete at the bottom of the screen, then confirm the deletion.
 
The transaction needs to be re-entered now. In the Transactions tab, go to New | Opening Balance and then select the correct person and enter the appropriate details.

Why do I have transactions allocated to unspecified shareholders?

When the share details are bridged to use the new share register it will allocate shares to an unspecified shareholder if all issued shares have not previously been allocated to directors.

In order to allocate these shares to the correct individuals, go to Edit | Share Register, select the Transaction tab, highlight the transaction and click View.

Click Delete at the bottom of the screen, then confirm the deletion.
The transaction needs to be re-entered now. In the Transactions tab, go to New | Opening Balance and then select the correct person and enter the appropriate details.

How do I post shares to a joint shareholder?

When entering shares as part of a share issue within the Take-up of share issue screen
or using the Transactions screen a member can be selected by clicking Add and selecting
from the list of Directors/Secretaries, Existing Member, IRIS Client or Other shareholder.

There are several ways of specifying if a member is holding shares individually or
jointly but the clearest method is to select Add | Existing Member

If the Member:
is not listed, click New to add them to the list and then select them.

exists but as an individual and the shares you are entering are actually held jointly
with someone else, click New to setup the joint membership. The Member will appear
on the list twice, once as an individual and once as a joint member. Highlight the joint member and click Select.

exists but as a joint member and the shares you are entering are actually held individually,
click New to add the individual to the list of members. The Member will appear on
the list twice, once as an individual and once as a joint member. Highlight the individual
member and click Select.

How do I post a purchase of own shares?

Go to Edit | Share Register | Events tab, click New and select Purchase own shares.

The New share buy back screen opens, with the identifier and business name at the top of the screen. Complete the relevant fields as per the purchase of own shares.

Following this there is an option to log this information in the client history and therefore activate a completed Form SH03/SH06 (CA1985 - 169 and Form 173) (only if the Out of capital field is selected). Once this screen has been fully filled out click Insert to save the changes or Cancel to close without saving.

This will then open the Shares sold back to company screen displays, where the individuals who are selling their shares back to the company need to be identified. Fill in the relevant fields for who is selling shares back to the company.

Once all shares have been allocated back to the company, click Close to save the information and complete the share buy back.

Change the database view to Whole Practice, highlight the Client and click Select.

If this client has not been used before then Company Secretarial will ask whether they are to be registered within Company Secretary.

How to change the share certificate numbers already allocated?

Go to Edit | Share Register | View | Show Numbers, select the shareholder requiring changes to the share numbers or certificate number and click Adjust.

Click into the Share Numbers / Certificate Number field and change the details.  Click OK to save the changes.

Every time I enter a new transaction it allocates a much higher share certificate, how do I change the next automation number?

This is down to the Highest Share Certificate Number. Go to Edit | Share Register, at the very bottom of this screen select Status.

There is a field in here identifying the highest share certificate number that has been issued.

Amend the current number to the last correct share certificate number that was issued, and the next certificate generated will go to the next number.

How do I use the data screens for share capital in Accounts Production reports but still use the share register for Company Secretarial purposes?

Go to Edit | Share Register, at the very bottom of this screen select Status.

There is a Data is good for accounts option that can be ticked with the selection of a year end.

If the client has been bridged to use the new share register there will be a tick in this box with the most recent year entered in the year end field. This tells Accounts Production to ignore the old data screen information and to use the new share register details.

If back dated information is entered into the Share Register and the data screens are to be ignored for those previous years when generating reports in Accounts Production then click Choose Y/E and select the year end that the new information goes back to.