How to complete Form AP04 – Appointment of Corporate Secretary

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Step 1 – Creating the Event

1. From the menu bar select Edit | Director/Secretary  
   
   The following screen displays:
   
   

2. Select the Secretary tab.

3. Click New.

The following screen displays.

4. Click the magnifying glass next to the Secretary field.   

The following screen displays.

5. Ensure the Businesses option has been selected.

• If the business does not appear in the list, a new client needs to be created.

6. From the Client Browse, select the relevant Business.

The Company secretary screen displays.

7. In the From field, enter the date the Corporate Secretary was appointed.

8. Enter details of the Occupation.

9. Click the magnifying glass next to the Corporate Representative field.  

The Company Representative displays.

10. Highlight the Corporate Representative and click Select.

11. Ensure the Record on history for affected client(s) field is selected.

12. From the drop-down list, select the Authoriser Designation.

13. Click OK.

The Client Involvement screen displays, click Close.

• This will automatically activate a completed AP04 form.

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Step 2 – Generating the Appointment of Corporate Secretary Form

• IMPORTANT: To file the form electronically, follow the steps below.

1. From the menu bar select  Reports | Company Forms

2. Highlight the log for Form AP04.

3. Ensure the CH E-File option is selected.

4. Click Print Form.
   
   
   

5. The AP04 form will be generated in the IRIS PDF Viewer. Review the details and then exits from the form preview.

If you have a valid Practice Management license, the following dialog displays.

5. If a log is required in communication tracking, click Yes. If a log is not required in communication tracking, click No.
   
   
   
   The following dialog displays.

6. If you are ready to submit the form electronically to Companies House, click Yes. To view the contents of the submission, click XML. To cancel the submission, click No.
   
   
   

7. IMPORTANT: To paper file the form, follow the steps below.

1. From the menu bar select Reports | Company Forms.

2. Highlight the log for Form AP04.

3. Click Print Form.

2. The AP04 form will be generated in the IRIS PDF Viewer, please review the details.

4. After reviewing the form, click Print. The form is ready to be manually submitted to Companies House.

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