Electronic Filing
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icon to see the answer:
Electronic Filing means registered
to Web File or Software File
Web File means registered to use
Companies House WebFiling service available on their website www.companieshouse.gov.uk
Software File means registered
to use an approved software provider, such as IRIS, to submit Companies
House forms in a predetermined tag format by email.
I am registered for WebFiling, can
I electronically file using IRIS?
It is quite common for a current WebFiler to move over to Software
File using IRIS Company Secretarial.
In this instance, some of the information used when WebFiling can be used
for Software Filing.
If an Online Account has been opened with Companies House by the WebFiler
a Presenter ID will have been provided, which can be used for either WebFiling
or Software Filing.
However, if the WebFiler has been paying by credit card or only non fee
bearing documents have been submitted, an Online Filing Services Credit
Account Application will need to be completed, and sent to Companies House,
to receive presenter information (that is, Presenter ID and Authentication
Code).
Once this has been received the Presenters' ID and Presenters' Authentication
code can be entered in IRIS Company Secretarial from Setup
| Practice Options
| C/H identifiers.
The Company Authentication Code can be entered for the client by going
to Edit |
Company Authentication Code
I have an 8 digit security code from
Companies House webfiling, can I use this for electronic filing?
The 8 digit security code is purely for Companies House WebFiling. This
code is not used for software filing.
The Presenter ID and the Presenter Authentication codes are
applicable for all Companies House Electronic Filing.
The Presenter Authentication number
will only be supplied from Companies House if the presenter has opened
an online account with Companies House. If not, an online agreement can
be setup by completing the Online Filing Services Credit Account Application
For more information about E-Filing, click here.
How do I enter in my Presenter ID and
Presenter Authentication code?
To enter the Presenter ID and Presenter Authentication code, go
to Setup | Practice
Options | C/H identifiers
and enter the details.
Once complete, click OK to save
changes.
The Presenters ID and Presenters Authentication Code are 11 characters
long.
For example, Presenter ID = 00001234000, Presenter Reference = A1B2C3D4E5F
For more information about E-Filing, click here.
How do I pay for forms that incur charges?
Being registered to software file means that a credit agreement must have
been signed and submitted to Companies House.
At the end of each month Companies House will send a statement listing
all documents filed in that time using your presenter ID and reference
which incurred charges.
Payment is made using the account details supplied in the credit agreement
application form.
How do I default to always electronically
file Companies House Forms?
To set the forms to generate an E-File as default, go to Setup
| Company Formation Option and
select the General tab.
Tick the box for Default incorporations to be electronically filed to set
the default option and click OK.
Now when generating forms, forms which can be filed electronically will
automatically generate an E-File.
Do I need to enter a Company Authentication
Code?
No, the Company Authentication Code can be left blank or completed.
If a code is entered this will be registered by Companies House as the
code to use for future filings for this company.
If the code is left blank the acceptance response will include an allocated
Company Authentication Code.
Once the response is obtained from Companies House the Company Authentication
code will be saved within Edit
| Company Authentication Code
for future use.
Do I have to send supporting information
to Companies House electronically?
No. If opting to electronically form a company and supporting evidence
is required scan the documents and attach to the electronic submission.
There is an option available to attach any necessary files when generating
the e-file in IRIS.
Are there any limitations when electronically
filing with Companies House?
Yes, the following is a limitation of the electronic filing service provided
by Companies House.
The following attachments to the electronically filed documents must not
exceed specified amounts as follows:
1.6MB for Memorandum and Articles of Association
0.8MB for supplementary documentation providing supporting evidence for
a sensitive word within the proposed company name
0.6MB for supplementary documentation providing supporting evidence for
a 'same as' proposed company name
