Electronic Filing means registered to Web File or Software File:
Web File means registered to use Companies House WebFiling service available on their website www.companieshouse.gov.uk
Software File means registered to use an approved software provider, such as IRIS, to submit Companies House forms in a predetermined tag format by email.
It is quite common for a current WebFiler to move over to Software File using IRIS Company Secretarial. In this instance, some of the information used when WebFiling can be used for Software Filing.
If an Online Account has been opened with Companies House by the WebFiler a Presenter ID will have been provided, which can be used for either WebFiling or Software Filing. However, if the WebFiler has been paying by credit card or only non fee bearing documents have been submitted, an Online Filing Services Credit Account Application will need to be completed, and sent to Companies House, to receive presenter information (that is, Presenter ID and Authentication Code).
Once this has been received the Presenters' ID and Presenters' Authentication code can be entered in IRIS Company Secretarial from Setup | Practice Options | C/H identifiers. The Company Authentication Code can be entered for the client by going to Edit | Company Authentication Code
The 8 digit security code is purely for Companies House WebFiling. This code is not used for software filing. The Presenter ID and the Presenter Authentication codes are applicable for all Companies House Electronic Filing.
The Presenter Authentication number will only be supplied from Companies House if the presenter has opened an online account with Companies House. If not, an online agreement can be setup by completing the Online Filing Services Credit Account Application
For more information regarding E-Filing, click here.
To enter the Presenter ID and Presenter Authentication code, go to Setup | Practice Options | C/H identifiers and enter the details. Once complete, click OK to save changes.
The Presenters ID and Presenters Authentication Code are 11 characters long. e.g. Presenter ID = 00001234000, Presenter Reference = A1B2C3D4E5F
For more information regarding E-Filing, click here.
Being registered to software file means that a credit agreement must have been signed and submitted to Companies House. At the end of each month Companies House will send a statement listing all documents filed in that time using your presenter ID and reference which incurred charges.
Payment is made using the account details supplied in the credit agreement application form.
To set the forms to generate an E-File as default, go to Setup | Company Formation Option and choose the General tab. Tick the box for Default incorporations to be electronically filed to set the default option and click on OK. Now when generating forms, forms which can be filed electronically will automatically generate an E-File.
No, the Company Authentication Code can be left blank or completed.
If a code is entered this will be registered by Companies House as the code to use for future filings for this company.
If the code is left blank the acceptance response will include an allocated Company Authentication Code. Once the response is obtained from Companies House the Company Authentication code will be saved within Edit | Company Authentication Code for future use.
No. If opting to electronically form a company
and supporting evidence is required scan the documents and attach to the
electronic submission. There is an option available to attach any necessary
files when generating the e-file in IRIS.
Yes, the following is a limitation of the electronic filing service provided by Companies House.
The following attachments to the electronically filed documents must not exceed specified amounts as follows:
1.6MB for Memorandum and Articles of Association
0.8MB for supplementary documentation providing supporting evidence for a sensitive word within the proposed company name
0.6MB for supplementary documentation providing supporting evidence for a 'same as' proposed company name