Doctors Chart

Setting up the Client

Doctors’ clients should be set up as business type Partnership or Sole trader and attached to the EMED chart of accounts.

Example Accounts

An example Medical client is provided on the IRIS DVD. To copy the client from the DVD the user will need to be logged in as Master, super user or a user who has been given specific privileges.

In order to access this example:

1. Set up a partnership business with five partners sharing the profit equally.

2. Select Client | Replace | EMED Chart

The client can be found in the Samples directory on the DVD drive.

3. Click Yes to all and OK to all the questions asked during the replace routine to copy all the information relating to the client.

Posting

Private Income

• Post the debit to the private income accounts for the relevant partner in Account 470/4

• Post the credit to the relevant sub account in Account 471

The partners to whom the entry relates is identified by their order number.

For example, if posting private income for partner number 1:

• Dr account 470/14*1 (Private income - partner number 1)

• Cr account 471/1*1 (Private medicals - partner number 1)

Personal Expenses

• Post the credit to the personal expense accounts for the relevant partner in Account 470/15

• Post the debit to the relevant sub account in Account 472

The partner to whom the entry relates is identified by their order number.

For example, posting personal motor expenses for partner number 1:

• Cr account 470/15*1 (Personal expenses - partner number 1)

• Dr account 472/1*1 (Motor expenses - partner number 1)

Seniority Awards

• Debit the bank account with the amount received, post the credit to account number 36 (Seniority awards).

• Debit the relevant seniority sub account in Account 470, for example, for partner number 1 debit account 470/2*1, credit account 998*1, the prior shares account for partner number 1.

Data Screens

The doctors client screens can be found in Edit | Data Screens | Specialist Reporting Information | Doctors Notes

Private Income and Personal Expenses - select the options on this screen to disclose private income and personal expenses.

Accounting Policies - use these screens to add to or replace the standard accounting policies and to enter additional freeform policies.

Distribution of Profit - use these screens to disclose the profit sharing ratios for the partners for each period.

Profit and Loss Items - use the dispensary screens to indicate if the percentage profit return is calculated on income or cost. There is also a screen to type an additional note to appear after the standard P&L notes.

Freeform Notes - use these screens to enter personalised additional notes.

Useful Reports

It may be helpful to print the following reports before setting up the doctors’ client, by going to Help | Help Topics | Useful Reports | Doctors

This contains information regarding the individual reports available that make up the full set of doctors accounts. The EMED charts can be printed through Help | Help Topics | Chart of Accounts

Reports

To generate a full set of doctors’ accounts run report DOC, this is made up as follows:

FLY Fly sheet

CIN Client information

D01 Income and expenditure account

D02 Distribution of income

D03 Balance sheet

D04 Note

D08 Partners' monthly drawings

Business Tax - EMED Self Assessment Mappings

Click here to view the accounts mapping for self assessment.