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A batch can be used to contain and group Fees Ledger postings together.
To have the batch facility available ensure that the batches option is available from within the Fees Ledger options, fees posting tab.
To create a new batch:
Enter the Fees Ledger.
Click Posting.
Select Batches.
Click New.
The New Fees Ledger Batch screen displays.
To create a new batch:
Description - enter a brief description of the batch. For example, enter January so that the batch relates to January invoices and receipts.
The description can not be adjusted at a later date.
Expected - an estimation of the total value of debit and credit postings can be entered into the batch. When closing a batch the expected totals must be the same as the posted totals, at can be adjusted at that time.
Debit - enter a value of the expected totals of all the invoices, refunds and Misc Debits. For example, if the expected total for invoices for January was £30,000 enter 30000.
Credit - enter the value of expected totals of the receipts, write offs ,credit notes and Misc credits.
Once the batch has been created these figures can be adjusted. Select the Totals option within the batch to adjust these figures.
Click OK to create a new batch, or Cancel to exit