 |
 |
|
|
The batch details screen provides details of the batch and lists the fees postings that have been entered.
To access the batch details screen:
Enter the Fees Ledger.
Click Posting.
Click Batches.
Click View.
The Fees Batch details screen displays.
The following details are available.
The Fees batch details screen provides the following information about the batch:
Batch Number and Description - displayed for identification of the batch. For example, batch 1 January.
Period - displayed is the period that the batch has been entered into. For example, 2003/10.
Created by - displayed is the staff member that created the batch, and the date and time the batch was created. For example, RP 13/08/2003 12:36.
Closed by - displayed is the current status of the batch. This displays as to whether the batch is open or closed.
Totals - displayed are the batch totals. These include the expected, actual and to go for both debit and credit totals.
Click here for the topic for changing batch totals or here for the reference.
Listed with the window are the fees postings made into the batch. Details of the posting include:
Date - displayed is the item date of the fees posting. For example 23/11/2002.
A/C - displayed is the client identifier that the posting has been made to. For example, A001
Reference - displayed is the posting reference, as entered on the posting. For example, INV001 for an invoice.
DR - displayed is the value of the debit posting, excluding VAT. For example £300. This includes invoices, refunds, Misc. debits
CR - displayed is the value of the credit posting, excluding VAT . For example £150. This includes receipts, write off, credit notes and Misc credits.
View - to view further details of the posting highlight the required posting and click View.
Print - to print postings entered within the batch click Print.
There are two options available:
Batch Print - to print a detailed account of postings made within the batch select the batch print option. This provides details of specific jobs that invoices and credit notes have been posted to.
Office Hardcopy - an office hardcopy lists all postings with their values entered within the batch.
To view postings entered within other batches click on the next or previous batch options.
To exit the Fees Batch details screen click Close.