Step 7 - Printing/previewing a set of accounts - Limited Company tutorial (ELTD)

In the tutorial so far we have registered the data required for this set of accounts. We are now ready to print the accounts.

Select Reports | Annual.

Before a report is selected you are asked to select the output options required. At this point we want to review the accounts on the screen to make sure they are correct before printing.

Select the Screen option.
Make sure all the others are blank and select OK.

A screen asks you to select the report required. The reports in Accounts Production all have a three character identifier.

For a set of limited company accounts the identifier is LTD. Type this in the Report / Document field on the screen. No other entries should be required on this screen.

Accounts Production attempts to complete the posting entry fields against CURRENT, LAST and YEAR BEFORE LAST for you. It does this by putting the number of the posting entry with the most recent year end against CURRENT and then working backwards to fill the other fields. However the posting entry numbers entered automatically by Accounts Production can be overwritten or blanked out completely.

Click OK to run the report to the screen.
You are asked which non-statutory layout you require for the detailed trading and profit and loss account, select TPL.

Accounts Production now previews the accounts to the screen.

If you do not press any keys while the report is being processed, the screen stays at the top of page one. As the report is processed you can use the scroll bar to review the current page and the double down arrow at the bottom of the scroll bar to go to the next page (as long as that page has been processed).

When you review the report you should notice particularly that:

Some of the descriptions on the Trading and Profit and Loss Account have a heading ‘No description’. This is because the standard accounts chart did not have descriptions for these items. We will therefore need to set these descriptions (see Account and group descriptions).
The heading on one of the fixed asset columns reads Plant and machinery rather than Machinery and equipment. (see Account and group descriptions).
The depreciation accounting policy does not include any rates. These must be chosen (see Depreciation rates).

Click Close followed by Cancel to exit the reporting option.