Step 2 - Entering business details - Limited Company tutorial (ELTD)

The Client Involvements screen asking for a new Trustee should still be visible:

1. Click New.

This displays the Directors screen.  

2. Where it says director click the magnifying glass to see a list of directors already setup on the system. Click New, make sure Create a New Client is selected and click Next.

3. Complete the first director’s name as shown below:

Surname Langer

Title  Mr

Forenames Clarence

4. Notice that the Initial and the Sex will be completed for you based on the Forename and Title entries.

5. Leave Date of birth blank.

6. Enter the Address as follows:

Address 1 Burnham Lane

               Nr The Village Green

Town  Doomsbury

County  Wiltshire

Postcode WS12 2XZ

7. When you are satisfied this screen is correct, click Next.

8. The next screen gives you the opportunity to assign staff and groups to the client, click Next. IRIS will display the new client details, click Finish.

9. At this point IRIS will ask you to enter an identifier for the new person, enter LANGER and click OK.

10. A screen displays indicating the new client has been created but not registered with any particular IRIS service. Click OK.

11. The IRIS Personal client screen displays, where the client details can be amended if necessary and further information added, click Close.

12. Highlight the director you have just setup and click Select. His name will appear on the Director screen.

13. The fields for dates Started and Ended can be left blank as the director did not start or end his appointment in the current accounting year. Dates entered in these fields are used in the directors’ report.

14.  Make sure you deselect 'record on history for affected client(s)' option.

15. The Accounting order field MUST be completed or the accounts will not be generated.
    
    The Accounting order field is used to:

• determine the order in which the directors are disclosed in the directors’ report,
• allow postings to be made against this director.

 Mr Langer will be number 1 in the accounting order so he appears first in the list in the directors’ report.

On this screen you can also insert the Occupation and Company Reference.

16. When this screen is complete, click OK. This will bring up the Client Involvements screen and Mr Langer should appear on this screen.

17. The second director should be set up, from this screen click New.
    
    Use the tutorial notes above from ‘Directors’ names’ onward to remind you how to enter all the details.

 Mr Basil B Rush lives at:

 2 Burnham Lane

 Nr The Village Green

 Doomsbury

 Wiltshire

 WS12 2XZ

 His identifier will be RUSH

 His accounting order will be 2.

Once back at the Client Involvements screen we will need to enter the Secretaries details.

18. Select the Secretary tab then click New.

This displays the Company Secretary screen.

The business name and identifier should be displayed at the top of this screen.

19. Click the magnifying glass in the Secretary field.

20. Mr Rush is going to be the Company Secretary so type RUSH in the Client Identifier box and press Enter.

21. Mr Rush should be highlighted, select him. He was the Company Secretary since the beginning so leave the From and To boxes blank, make sure 'record on history for affected client(s)' is deselected and click OK. On the Client Involvements screen click Close.

Information such as the directors’ shareholdings should be entered for each accounting period. This information is held against the accounting period end date for use in the reports.

22. On the Directors shareholdings screen highlight Mr Langer and click Shareholdings.
    
    Because no accounting period end dates have been set up, Accounts Production prompts you to enter the period end date for which the information is being input. We will start by completing the data for 31 March 2008.
    
23. In the New Year End Date field type in the number 310308 and click OK. The program converts this to the correct date.
24. Highlight this yr end on the screen and click OK.

The director’s shares screen displays.
We will set the description of the share capital at a later stage but can register the number of shares the directors hold now.

Tutorial Limited has one type of share capital, ordinary £1 shares. At the year end Mr Langer holds 600 of these.

25. Enter 600 in the Share type 1 field. We now need to set up the shareholdings for last year.

26. Click the magnifying glass next to the At year/period end box. This displays the screen that shows the dates that have been setup so far.

27. Click Add and then enter 31032007 and click OK.

28. Highlight this date and click OK.  

29. Enter 600 in the directors Share type 1 field and click OK.

This takes you back to the screen that shows the directors.

30. On this screen highlight Mr Rush and click Shareholdings.

31. Fill in his Share capital, he held 400 shares in the company in both 2007 and 2008.

32. Once finished inputting the shareholdings click OK.

33. On the Directors Shareholdings screen click Close.

34. The IRIS business client screen displays where the client details can be amended if necessary and further information added including the registered number, click Close.

35. If the AutoMail option displays, click Cancel.

To get back to these screens at any other time select Edit | Shareholdings.